Marketplace Vendors

This space is reserved for small and emerging craft businesses that do not have a brick-and-mortar location. Commercial companies are not permitted.

Craft tent vendors must be present all day Saturday and Sunday. Each vendor will be provided with one (1) six-foot (6 ft) table and two (2) chairs, set up under a shared 20x20 Craft Tent provided by the event.

FEES:
6’ Table in Community Tent - $250

Your business/organization must be a 501(c)(3) non-profit organization. You will need to provide a copy of your IRS Letter of Determination 501(c)(3) non-profit status when you submit your agreement if accepted. 

FEES: (All equipment provided by vendor)
10’ x 10’ Space - $300
10’ x 20’ Space - $400 

*NON-PROFIT COMMUNITY TENT: Get a space in our non-profit community tent!  (Large community tent with table (1) & chairs (2) provided. No set up required!).

*This area is highly recommended for non-profit organizations participating in the Colorado Dragon Boat Festival for the first time, especially those with limited staff, resources, and equipment. It is designed to help ensure a smooth and successful event experience for organizations that may not have extensive event planning or logistical support.

6’ Table in Community Tent - $250

This category is reserved for official government agencies, state departments, and public institutions that provide services, resources, or outreach to the community. Examples include state health departments, public safety agencies, municipal offices, and other government-affiliated organizations.

FEES:
10’ x 10’ Space - $450
10’ x 20’ Space - $550 

This category primarily features businesses and organizations offering goods and services that showcase Asian culture, both in its modern and traditional forms. Additionally, we have a secondary category with limited space available for diverse, BIPOC, and woman-owned businesses that highlight a variety of other cultural backgrounds .

Please note that there are payment plans available. Please email marketplace@cdbf.org for details.

FEES:
10’ x 10’ Space - $600
10’ x 20’ Space - $800
10’ x 30’ Space - $1000
10’ x 40’ Space - $1200
20’ x 20’ Space - $1400 

This category is designed for independently owned and operated brick-and-mortar community businesses or consultants selling products and services. Space in the community business area is limited, particularly for companies offering non-Asian products/services.

Chain or franchise businesses do not fall under this category and must contact Executive Director Sara Moore at Sara@cdbf.org for information on sponsorship opportunities.

FEES:
10’ x 10’ - $1500

For booth needs larger than 20×20 please call or email for more information: marketplace@cdbf.org or 303-953-7277

Application Fee
$35 non-refundable. Separate from booth fee.
Damage Deposit
$50 (in check form) refundable after event – provided there is no trash or turf damage in your booth.
Electricity
If electrical is needed there is an additional cost of $100 per 20 amp/110 volts (standard household outlet), and $200 per 220 volt service( larger dryer style plug outlet). No personal generators are allowed. Electrical order forms will be sent with agreements to those accepted. Payment required at time of agreement submission.

Vendor Responsibilities:

• Vendors are responsible for set-up, operation, maintenance and tear down of their booth area.

• Vendors are responsible for providing all equipment INCLUDING tent (canopy with sides), tables, chairs, etc. Please be advised that Sloan’s Lake Park has a strict “No Staking” rule, so all tents (no matter what size) must be secured with weights (concrete weights, water barrels, sand bags, etc.). If you need to rent tents, sidewalls, tables, chairs or other equipment, CDBF will offer a suggested rental company in your acceptance packet.

• TENTS THAT ARE NOT PROPERLY WEIGHTED WILL INCUR ADDITIONAL FEES. Each tent leg must be weighted with a minimum of 40 lbs. Weights will be inspected on both days of the event to ensure they meet the required weight and are securely attached to the tent.

• Vendors are expected to comply with all federal, state and local laws, rules and regulations, and shall have all appropriate licenses, permits and other required documentation. You must have a City of Denver sales tax license or a Special Event Sales Tax account if you are selling merchandise/goods. Vendors are responsible to report, collect, and pay all applicable city and state sales tax after the festival concludes. Here is a link to the City of Denver’s eBiz Tax Center for more information regarding the proper licenses: https://www.denvergov.org/ebiztax/_/

• Vendor must obtain general liability insurance of no less than $1,000,000, naming the Colorado Dragon Boat Festival as additional insured. If your business/organization does not have insurance, CDBF can assist in finding insurance companies that can provide economical insurance for a weekend event.

• Subletting or booth sharing is not permitted without prior permission of CDBF.

• The vendor shall comply, and shall direct all vendor affiliates to comply with, any and all local and state regulations with respect to health and safety regulations and/or temporary orders, including, but not limited to, any regulations or orders related to COVID-19 or any other health concerns.

All vendors will be required to review and sign a detailed Letter of Agreement, which outlines additional rules, policies, and expectations for participation. This document will cover essential guidelines, operational details, and compliance requirements. Vendors must review, sign, and return this agreement prior to the event.

Vendor Cancelation Policy

The $35 application fee is a separate, non-refundable charge that does not count towards your total booth fee.

Cancellations by June 2nd will receive a 100% refund minus a $50 cancellation fee and any processing fees.
Cancellations from June 3rd - 13th will receive a 50% refund minus a $50 cancellation fee and any processing fees.
Cancellations after June 13th cannot be refunded.

Apply. Be Accepted. Receive Acceptance Packet. Fill Out Agreement and Forms & Pay Fees.

• APPLY NOW – Pay the non-refundable application fee and be considered for selection as a 2025 Marketplace Vendor.

• FEBRUARY 1st - 28th, 2025– Early Bird Discount ($50 discount) 

• MAY 1, 2025 (Thursday) – APPLICATION DEADLINE

• MAY 10th, 2025 – Acceptance notifications and Vendor Handbook Packets will be emailed. Packets will include vendor agreement, equipment rental form, electrical request form and other important information.

CDBF’s goal is to provide a wide variety of Asian products and services to festival-goers and to provide a profitable and enjoyable experience to vendors. CDBF actively promotes and markets to an ethnically diverse and well-educated customer base. CDBF provides security, staff patrols and trash pick-up to maintain a clean, well-run, family oriented festival.

CDBF can offer payment plans for vendors in need. Please reach out to our Marketplace Coordinator at, Marketplace@cdbf.org, for more information. 

The Selection Committee, will evaluate and select applicants to participate as vendors. Selection criteria is based on appropriateness to the festival mission, development of a diverse Marketplace, past history of festival participation and adherence to regulations set by the state, city and festival management.

​Please note, due to the family atmosphere of our festival, we are unfortunately not accepting vendors of THC or hemp products. We appreciate your interest and support!

How to Avoid Fines through Licensing & Compliance Recording (Highly Recommended for all Vendors to watch)

https://www.youtube.com/watch?v=KAT2-TgYSgo

Vendor Coordinator
E-mail: marketplace@cdbf.org
Phone: 303-953-7277

Colorado Dragon Boat Festival
3000 Youngfield Street, Suite 140
Wheat Ridge, CO 80215

www.cdbf.org
Email: info@cdbf.org
Office Phone: 303-953-7277